Alfaro Labs

Alfaro Labs Agents

AI agents for live production.

Carlos sets up AI agents that take the repetitive admin work off a live production business, so people can focus on clients, pricing, and the show.

Agents work in the tools teams already use: email, calendars, spreadsheets, and texts. No new software to learn, and no dependence on special integrations.

Book a call

Busywork agents can take on

  • Client follow-ups
  • Quotes
  • Crew scheduling
  • Vendor confirmations
  • Invoices
  • Bookkeeping
  • Taxes
  • Insurance
  • Permits

Worked example. Show confirmations.

Before
Hours of chasing.
With an agent
A quick review.

The agent reads the gig details, drafts crew confirmations, call sheets and load-in details for the venue and rental house, and flags anyone who hasn't replied. Your team approves before anything is sent. It runs on the email, calendar, texts and spreadsheets you already use.

What changes

  • Less wasted time.
  • Vendors confirmed on time.
  • Better margins.
  • Happier clients.
  • Fewer last-minute shop runs.
  • No double-booked techs.

You stay in charge

Agent drafts

Quotes, client emails, crew texts, vendor confirmations.

Your team approves

Nothing goes out without a click.

Low-risk tasks run alone

Only after they've proven they get it right.

How it works

Biggest leak first. We can fix everything.

  1. 1

    Free workflow audit

    30 minutes. We look at how your team works today.

  2. 2

    Build

    Fixed scope. A focused fix takes 2 to 3 weeks.

  3. 3

    Run and improve

    Agent acceleration. The agent takes on more as it proves itself.

Pilot audit

$850

A deeper look at the number one pain, with a written fix plan and price.

The call walks one real week from job inquiry to quote, crew booking, gear prep, show day, and invoicing, then picks the one job costing the most.

The proposal is one page, fixed price, with plain "what done looks like" tests. Example: "Crew confirmed 72h before every show without chasing."

An optional monthly plan to keep it running is offered at handoff.

Questions

  • Will this replace my people?

    No. It takes the boring stuff off their plate: chasing emails, rebuilding pull sheets, texting crew. Your people stay in charge and focus on the show and the client.

  • What if the AI messes up?

    It starts with a human approving everything. The agent drafts, your team clicks approve. It only runs on its own for low-risk tasks once it has proven it gets them right, and Carlos keeps monitoring it.

  • What does it cost?

    It starts with a free 30-minute check. A deeper pilot audit is $850. Other pricing is shared after the call.

Not a fit

Full ERP replacements, or anyone expecting AI to replace staff overnight.

Book a free workflow audit.

Book a call

Custom builds

The core offer is agents in the tools a team already uses. When a team outgrows that, custom software is the next step.

Right-sized custom software

Instead of picking between a spreadsheet and a bloated suite that does 50 things you don't need, get software with only the features you use.

Hosted custom instances

Your own deployment of an Alfaro Labs core product (for example crew scheduling), with only your features switched on, your branding, data import, and integrations.

Care plans

Hosting, monitoring, backups, updates, small changes, agent tuning, and a monthly check-in. Offered at handoff.

Ask about custom builds